Mason Administrative Systems
Directory of Job Function / Security Class

Admissions/a>  Financial Aid  Human Resources  Miscellaneous  Student Accounts  Student Records  Technical 
 

Admissions Functions
Job Function /
Security Class
Description Owner / Banner Security Officer Comment
Academic Advisors
Access to Admin Apps.

Basic advising functions.

Able to view: demographic data (e.g. e-mails and phone numbers), academic history, admissions information, transfer courses, student holds, test scores, other information needed to advise the student, including athletic codes.

Shared / Admissions
 
Admissions Client Services
Access to Admin Apps.

Able to reset PINs for online admissions forms.

Able to view, but not change: demographic data (e.g. e-mails and phone numbers), student holds, international information.

Admissions
 
Admissions Mail Room
Access to Admin Apps.

Ability to create: new students.

Able to view, but not change: demographic data (e.g. e-mails and phone numbers), student holds, international information.

Admissions
 
Admissions Processor
Access to Admin Apps.

Able to create: new students.

Able to change: international information, checklist items, academic history and test scores, student mail, student correspondence, change decision codes, reset Admissions PINs.

Also allows the user to view web-based admissions applications, transfer data, and change student holds and registration.

Admissions
 
Admissions Senior Processor
Access to Admin Apps.

Able to create: letters to students.

Able to change: academic history, test scores, student holds, demographic data, international data, admissions tables, transfer articulation tables, student correspondence.

Able to view, but not change: student registration and accounts.

Admissions
 
Admissions Counselor
Access to Admin Apps.

Able to change: admissions decision data.

Able to view, but not change: demographic data, international data, student holds, transfer articulation tables, student registration.

Admissions
 
Admissions Senior Staff
Access to Admin Apps.

Able to create: letters to students, holds on student accounts.

Ability to change: admissions decision data, demographic data, international data, student holds.

Able to view, but not change: transfer articulation tables, student registration.

Admissions
 
Admissions System Administrator
Access to Admin Apps.

Ability to grant Banner access to others.

Able to create: letters to students.

Able to change: data and tables for the admissions department and the web application process.

Able to view, but not change: student registration and accounts.

Admissions
Requires SFTP access.
Admissions Technical Staff
Access to Admin Apps.

Able to create: letters to students.

Able to change: records of letters sent to students, tables.

Able to view, but not change: admissions information, academic history, and students' personal information.

Admissions
Requires SFTP access.
Transfer Articulation Processing
Able to change: transfer articulation data.
Admissions
Limited to Admissions staff Only.

Financial Aid Functions
Job Function /
Security Class
Description Owner / Banner Security Officer Comment
Financial Aid Administrator
Financial Aid Director or Associate Director responsible for daily overall operations of the aid office.
Financial Aid
Financial Aid Office use only.
Financial Aid Counselor
Responsible for counseling students and parents on financial aid options. Responsible for daily review and processing of financial aid applications.
Financial Aid
Financial Aid Office use only.
Financial Aid Advisor
Responsible for counseling students and parents on financial aid options. Responsible for review of some applicant data.
Financial Aid
Financial Aid Office use only.
Financial Aid Client Services
Responsible for assisting students and families with financial aid questions through phone calls and/or in-office visits.
Financial Aid
Financial Aid Office use only.
Financial Aid Processor
Responsible for day-to-day processing and analysis of incoming financial aid application documentation.
Financial Aid
Financial Aid Office use only.
Financial Aid Loan and Data Coordinator
Responsible for the daily management of loan and data files, and for the resolution of errors or discrepancies in that data.
Financial Aid
Financial Aid Office use only. Requires assignment of SFTP User functions.
Financial Aid Technical
Responsible for the coordination of all technical aspects of Banner usage within the financial aid office.
Financial Aid
Financial Aid Office use only. Requires assignment of SFTP User functions.
Financial Aid Record and Data Manager (FAUSER)
Financial aid account used for the import and processing of incoming data files, and major letter generation in financial aid office.
Financial Aid
Financial Aid Office use only. Used primarily for AppWorx job processing.
Financial Aid Security
Responsible for the maintenance, monitoring and assignment of security roles and accesses within the financial aid office.
Financial Aid
Financial Aid Office use only. Requires assignment to BANSECR distributed security.
Financial Aid Scholarship Internal
Responsible for the processing of private and university scholarships within the financial aid office.
Financial Aid
Financial Aid Office use only.
Financial Aid Scholarship External
Responsible for the processing of private and university scholarships outside of the financial aid office.
Financial Aid
Usually only assigned to Student Account staff.
Financial Aid Student Worker
Responsible for student worker duties within the financial aid office.
Financial Aid
Financial Aid Office Use only.
Financial Aid External Client
General view only access of specific financial aid forms outside of the financial aid office.
Financial Aid
 

Human Resources Functions
Job Function /
Security Class
Description Owner / Banner Security Officer Comment
ITS Administator
View access for ITS Adminstrators to verify current employment.
Human Resources
Limited to ITS administrative staff.
ITS Support Staff
View access for ITS Support Center staff for personnel identity verification for PIN resets and access trouble-shooting.
Human Resources
Limited to ITS Support Center staff.
Time Entry Users
Provides access to forms required for departmental time entry of timesheet information.
Human Resources
Limited to staff utilizing departmental time entry process.
Electronic Approvals Submitters
Provides access to forms required for submitting Electronic Approvals.
Human Resources
Limited to staff trained (required) in submitting Electronic Approvals.
Electronic Approvals Approvers - Department
Provides access to forms required for approving Electronic Approvals.
Human Resources
Limited to department staff who approve Electronic Approvals.
Electronic Approvals Approvers -
Back-Office

Provides access to forms required for back-office approval of Electronic Approvals.
Human Resources
Limited to back-office approvers of Electronic Approvals (ie., Sponsored Programs, Financial Aid, Human Resources).
Electronic Approvals Appliers
Provides access to forms required for posting approved Electronic Approvals to Banner.
Human Resources
Limited to Human Resources staff.
Registrar Staff
View access to HR forms for Registrar staff to verify current employment for employee tuition waiver.
Human Resources
Limited to Registrar staff granting employee tuition waivers.
Photo ID Staff
View access to HR forms for Photo ID management to verify/troubleshoot personnel status when printing Photo IDs.
Human Resources
Limited to Photo ID management.
Internal Audit Staff
View access to all HR forms for auditing purposes.
Human Resources
Limited to Internal Audit staff.

Miscellaneous Functions
Job Function /
Security Class
Description Owner / Banner Security Officer Comment
Athletics Staff
Able to change: athletic codes.

Able to view: admissions data, academic history, test scores.

Athletics / Registrar
Limited to Athletics staff Only. Maintained and administered by Registrar.
International Information Processing
Able to change: international student and ISSM information.
Admissions
Limited to OIPS and Admissions staff only.
Job Submission
Able to submit jobs within Admin Apps.
General /
Any Banner Security Officer

Requires access to specific jobs.
Letter, Extract Submission
Able to submit letters and extracts.
General /
Any Banner Security Officer

Intended for end-users. Requires specialized training.
Population Selection Letter Creation
Access to create: population selections, population variables, paragraphs and letters to students and staff.
General /
Any Banner Security Officer

Limited to Technical Users in central functions.
Population Selection Submission
Able to submit: pre-defined population selections.
General /
Any Banner Security Officer

Intended for end-users. Requires specialized training.
Student Holds
Able to create: student holds.
Shared /
Any Banner Security Officer

 

Student Accounts Functions
Job Function /
Security Class
Description Owner / Banner Security Officer Comment
Student Accounts Query
Limited access granted based on demonstrated need.
Student Accounts
Requires prior approval from Student Accounts.

Student Records Functions
Job Function /
Security Class
Description Owner / Banner Security Officer Comment
Student General
Basic connect access needed for all academic offices.

Able to view student contact information, course catalog, and course schedule.

Registrar /
Any Banner Security Officer

Front office staff.
Academic General
Able to view student curricula, student schedule, student grades, degrees and graduation status, rosters.
Registrar
Academic administrators.

Front office staff.

Academic support staff and administrators.

Course Overrides
Able to create student registration overrides.
Registrar
Academic administrators.
Assign Advisors
Able to create and maintain students' advisor assignments.
Registrar
Academic administrators.

Academic support staff.

Academic Advisor
Able to view admissions application, prior college, high school, transfer credit, and test scores and produce transfer equivalency worksheet.
Registrar
Academic Advisors.

Technical Functions
Job Function /
Security Class
Description Owner / Banner Security Officer Comment
Banner and/or eprint User
Banner Oracle ID required.
Database
Banner User ID was not automatically created.
Banner Code developer
ITS Applications Banner developer.
Database
Applications Analyst
Banner database query User
Ability to run sql queries against the Banner database(s).
Database
Indicate databases in Special Instructions.
Banner Developer manager
ITS Applications Banner manager.
Database
Applications Analyst - Manager.
Banner Security Officers (BSO)
Administers Banner security classes / users.
Database
Functional users (BSO).
Banner SuperUser
Banner technical functional user.
Database
Functional technical liaisons.
Banner Web Tailor
Banner self service web tailor.
Database
Applications Analyst.
Datamart query User
Ability to run sql queries against the datamarts.
Database
Indicate databases needed in Special Instructions section.
Data warehouse developer
ITS Applications developer for data warehouses.
Database
Applications Analyst.
DBA
ITS Database Administrator.
Database
DBA.
De-centralized applications code developer
ITS Applications developer for De-centralized applications.
Database
Applications Analyst.
IRR Developer
Developer in the Institutional Research and Reporting group.
Database
IRR Applications Analyst.
ITS Support
Person in the ITS Support group.
Database
Member of George Mason University Support staff.
Oracle Reports User
Ability to run Oracle Reports.
Database
Functional user.
SFTP to jobsub server User
Functional user who uses sftp to put files on the jobsub server.
Database
Functional user.
Workflow User
Ability to launch public Workflows.
Database
Banner Oracle ID required.

 

 
Updated: June 20, 2019
Technical Assistance: support@gmu.edu
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